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IT and Employee Onboarding & Offboarding



June 2024 | Nextworks


Employee onboarding and offboarding procedures play a crucial role in maintaining cybersecurity within organizations. Here’s why:

Prioritizing secure onboarding and offboarding helps protect sensitive data, reduces risks, and fosters a security-conscious organizational culture.

Best Practices for Employee Onboarding into your IT Environment

Here is an example of an onboarding procedure common to most organizations:

Often Overlooked – The Importance of Complete Offboarding

Employee offboarding is a critical process in cybersecurity that aims to ensure that employees leaving an organization do not leave behind security vulnerabilities or expose the business to potential cybersecurity risks. Here are some reasons why it’s crucial:

Quickly revoking access credentials (such as passwords) ensures departing employees cannot misuse their privileges after leaving.

Swift Communication with IT

When initiating the process hiring and firing, IT is often one of the first teams to be notified. Streamlining communication with IT not only accelerates the process but saves time for each party. It is important that IT knows everything they need to complete their duties. IT should have a checklist of onboarding and offboarding procedures.

Forms are advisable (instead of often incomplete email requests). Here are the forms that Nextworks uses:

❏   Add Employee Form

❏   Remove Employee Form

❏   Replace Employee Form

Remember, a well-executed onboarding and offboarding process protects both the organization’s reputation and its cybersecurity posture.

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